Officer (Accounts & Procurement)

The experience of Unnayan Prochesta indicates that climate-vulnerable coastal communities continue to face severe difficulties in accessing safe and reliable drinking water. Salinity intrusion into both surface and groundwater sources, coupled with the impacts of recurrent cyclones and tidal surges, has substantially reduced the availability of potable water. As a result, people—particularly women and children—are compelled to travel long distances to collect drinking water, exposing them to health risks, economic hardship, and reduced productivity. Limited access to safe drinking water also contributes to waterborne diseases and undermines the resilience of vulnerable households.

Under these circumstances, to improve access to safe drinking water and strengthen the climate resilience of vulnerable coastal communities in the selected upazilas of Khulna, Bagerhat, and Satkhira districts, Unnayan Prochesta will implement the project titled “Access to Safe Drinking Water for the Climate Vulnerable People in Coastal Areas of Bangladesh through Solar-generated Reverse Osmosis Water Treatment Facilities.” The project will be financed by the Adaptation Fund (AF) through Palli Karma-Sahayak Foundation (PKSF) and will be implemented over a period of two years.The Officer will be responsible for the following duties:

• Maintain separate books of accounts for the sub-project on an accrual basis under the historical cost convention, following the accounting manual of PKSF, International Accounting Standards (IAS) and International Financial Reporting Standards (IFRS).
• Operate and maintain a computerized accounting system to record all financial transactions of the sub-project accurately and promptly.
• Prepare and submit monthly financial report and six-monthly reimbursement report according to the PKSF’s Project Management Unit (PMU) of Safe water Project (SWP) financial guideline and template. 
• Support the preparation of annual, half-yearly, and quarterly budgets for the sub-project, aligning with procurement plans and work plans.
• Monitor the flow of funds from the Project to the sub-project and ensure smooth disbursement of funds to vendors, contractors, and for operational expenses in accordance with approved budgets.
• Prepare and submit annual financial statements incorporating disclosure on income and expenditure, receipts and payments, and the financial position of the sub-project, along with relevant notes and information.
• Ensure adequate internal controls are in place for the proper utilization, management, and accounting of funds at the sub-project level.
• Prepare monthly bank reconciliation statements for sub-project bank accounts.
• Prepare and review all sub-project budgets, reimbursement bills, and financial claims from partners/vendors before submission to the PMU.
• Assist in the preparation of cost proposals for new activities, training, and other project-related events.
• Ensure that shared cost amounts are correctly budgeted in each proposal for sub-project activities.
• Coordinate with PKSF’s PMU of SWP accounts and internal audit department of PO’s by providing necessary information and documentation for audits.
• Support external auditors with required information, records, and documentation for project/sub-project audits.
• Review external and internal audit reports, along with management letters, and assist in implementing audit recommendations.
• Provide advice and monitoring support to project and PO’s staff on the efficient operation of sub-project bank accounts and fund utilization.
• Ensure compliance with all PKSF’s PMU of SWP financial, accounting and procurement policies, procedures and donor requirements.
• Work in coordination with the PKSF’s Project Management Unit (PMU) of Safe Water Project (SWP) for financial validation, reporting, and quality assurance.
• Assist to prepare tender documents and evaluation procedure of RO plant installation and construction according to PPR 2025.
• Frequent field visit to monitor the RO Plant.
• Any other task which is assign by (name of the  partner organization), PKSF and Donor.

• Age 18 to 45 years

• Minimum 3 years of proven experience in financial management, accounting, and reporting, preferably in a development organization in Bangladesh.
• Candidates having working experience in any partner organization of PKSF will get preference.
• Working in PPR 2025 will be an added advantage.
• Duration: Contact Renewable based on performance and project timeline.
• Experience working in coastal regions of Bangladesh on development projects.
• Prior experience in managing accounts for donor-funded projects (e.g., Adaptation Fund, World Bank, European Union).
• Advanced accounting skills and practical knowledge of standard accounting software.
• Strong understanding of budgeting, financial reporting, reimbursement reporting and fund management.
• Knowledge of International Accounting Standards (IAS) and International Financial Reporting Standards (IFRS).
• Ability to prepare financial statements, budgets, and reports in prescribed formats.
• Excellent oral and written communication skills in English and Bangla.
• Strong computer proficiency, especially in MS Office Packages (Excel, Word, PowerPoint).
• Interpersonal skills to perform adequately in a team environment and with partner organizations.

• Bachelor's / Master's degree in Accounting/Finance from a recognized University.
• Having a 3rd class/division in any examination will incur ineligibility.

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

As per project Agreement